Accounting/Office Assistant

DESCRIPTION

This position will perform a variety of administrative, clerical, basic accounting, human resources and other general functions to support and maintain the day-to-day operations of the business.

Duties & Responsibilities for Office

  • Develops office procedures to ensure supplies are available and equipment is operational; tracks supplies inventory, and orders office and break-room supplies as needed.
  • Arranges and implements events, conferences and meetings as directed.
  • Files and makes copies.
  • Other projects or tasks as assigned.

Duties and Responsibilities for Accounts Payable

  • Maintains vendor accounts and for recording business expenses and liabilities.
  • Maintains vendor record, including maintenance of required W-9’s and vendor contracts.
  • Reviews and submits vendor invoices for approval and enters invoice into accounting software.
  • Ensures all expenses and liabilities are properly classified as to department, account, and period.

Duties and Responsibilities for Accounts Receivable

  • Posts customer payments by recording cash, checks, and credit card transactions.
  • Prepares customer invoices
  • Calls or emails customers to collect past due accounts

Duties and Responsibilities for Human Resources and Payroll Support

  • Provide back-up support for payroll processing
  • Process time sheets and submit payroll for processing
  • Assist with maintaining employee electronic and paper files and distributing necessary forms to employees
  • Perform other human resources’ and payroll-related tasks as assigned

Other duties as assigned

REQUIREMENTS

  • High School Diploma or GED. 
  • 2 years office support experience
  • QuickBooks experience
  • Strong Excel skills
  • Strong Microsoft Word skills
  • Strong data entry skills. 
  • Strong math skills and knowledge of general accounting skills. 
  • Strong verbal and written communication skills. 
  • Strong organizational skills; detail oriented. 
  • Excellent customer service skills.
  • Knowledge of standard accounts payable policies and procedures. Ability to understand and interpret vendor invoices, statements, and other requests for payment. Knowledge of purchase orders and related accounts payable documentatio

BENEFITS

  • FlowBelow offers competitive pay. 
  • Medical, Dental, & Vision are all offered with portion paid by FlowBelow, depending on plan selection and dependents added. 
  • Life Insurance
  • STD & LTD paid for by employee
  • Holiday Pay
  • Paid Time Off
  • Sick Pay
  • Fun, teamwork environment!